Term 3 started on 17th August and ended on 6th Nov 2015, and it was time for the Section officers to come for preschool reporting term3. The time available was according to the school year plan.  On 17.11.2015, Section officers, and Lt from Rutobwe and Runda arrived at the CHQ ready for preschool reporting. We shared 10 o’clock tea, before starting the reporting and this was the best reporting since all the school Administrators were present from all our six sponsored preschools. These are: Rubirizi sponsored by Sweden/Latvia territory, Catherine Booth, sponsored by AUS territory,Gituro,Nyagatare sponsored by AUS,John Gowans sponsored by Netherlands territory,Rutobwe Preschool, sponsored by AUS territory, and Rondo the latest sponsored by AUS. We shared our tea with our General Secretary Major Dieudonne Louzolo and CSWM. Major Edith Louzolo together with our workers.


The reporting started at 10.30, with encouraging words from our General Secretary. The word came from Hebrews 13:17 saying obey your leaders and follow their orders. It was very touching indeed and there after he prayed together with us before we can start. The reporting was done by Sponsorship Secretary Captain Violet Nyongesa, Finance Secretary Captain Leonard Nyongesa and Education secretary Captain Dancille Mukafuraha. We were checking the Bank statements, Bank Slips, receipts, Statistics, Narrative report, Challenges, Finance book, attendance book, Class diary.



Rubirizi preschool is in the Kayonza district. It has 2 teachers and one cook who is also dealing with the collection of school fees and writing the receipts book. 53 Children are attending the preschool. But 7 of them are sick.

46 Children have paid school fees, 46,000 per term but 7 have not paid.


Receipt book: well written and it is neat.

Bank slips:  Well organized and was presented well.

Bank statements:  Not given since the signatories were changed. Only leadership is given since they are the signatories.

Finance book: The book is neat and well balanced. Children are paying well the school fees. Money pad term 3 is 234,300 Rfw.

Budget:  No budget was presented for 2016. It will be decided later.

Narrative report:  It was presented well and well written indicating what is taught in preschool and the activities done. The children are taught Pre Maths, Pre English, and Kinyarwanda. Activities: Games $sports, building a tower, and hide game.

Statistics: Sept, 904, Aug 264, Oct 801. Then Boys: 23 and Girls: 30.

Expenses:  Rubirizi were given 341,000Rwf, for the term 3 budget and it was all used attach the receipts well.

Class diary:  It is written well and is very neat. The teachers know what they are doing.

School curriculum is used, morning devotion is done and staff meeting is held every Friday.

Lesson preparation book: was seen and the lessons are prepared well.

Attendance book:  It is Okay. The attendance term 3 is 172


Challenges: Increment of teachers’ salaries.

  • They want to know the Social security number.
  • Lack of classrooms.
  • School Play ground
  • Some children are not paying school fees.
  • No proper school shoes.

Achievements: Children are clean and smart.

Ø  They are taught well and wish to have their own primary school.

Ø  The school management is doing well.

Ø  Section Officer captain Obed is doing well making follow ups  frequently

Ø  The amount of money they have in the bank to date is 1,037,000 Rwf.



Led by Lt Jean Bosco.  It has 50 children attending preschool with one teacher and one cook. Receipt Book: No receipt book used term 3 because of thechildren not payingwell. The term 2 receipt book got finished, and therefor they have to request it for next year.


Bank slips: Bank slips were submitted and they were ok and the money deposited term 3 is 62,000 Rfw.

Bank Statements: Not submitted since Lt Bosco is not a signatory. 30,000 are reflected on the bank statement but 32,000 is not reflected because it was banked later. It will be reflected to the next bank statements.

Finance Book:  The book was presented during the reporting but it was not easy to audit since there was no receipt book. Children who have paid school fees term 3:

  • 27 Children paid 2,000[54,000]
  • 8 Children paid 1,000[8,000]
  • 15 Children have not paid.
  • TOTAL: 62,000Rwf.


Way forward for those who have not paid: The Lt called the parents and they discussed together the problem and they promised to pay. The Children cannot go to primary without report card.

Deposits to Bank: First term: 90, 000, Second term: 76,000 and third term: 62,000=228,000Rwf.


Narrative report:  well written indicating the subjects taught and the activities done in preschool.

Interested Stories: Received donations for levelising the ground. Has one classroom with two doors one for the handicapped.


Challenges:  Need of another teacher to assist teacher Nadine who is struggling with 50 children with various ages.

  • Sports materials needed


  • Swings and playground [This will attract a lot of children to      school]


Problems Facing Rutobwe Preschool.  Paying school fees is a problem, so the Lt has decided that the parents will be paying in two terms and third term is only learning.



They now have a classroom

v  The account is trying to be ok though there is little problem in the account. The corps officer will bring the letter indicating the problem.

v  The teacher is trying so hard to improve the standard of the school.

v  Tailoring Class has started in Rutobwe and it is doing well.


      Boys: 30

      Girls: 20

      Teacher: 1

      Cleaner: 1


Expenses and Receipts attached. Was well used because the money they were given for term 3 budget was 267,000 and was all used well and the receipts attached well.

Class Diary. Not brought but they have it.


Attendance Book. Well written and well kept.

NB: Rutobwe preschool is doing well despite of the teacher handling the 50 children alone. The school Administrator is doing fine. They really need a teacher by next year to take over one classroom.     


Violet Nyongesa Captain            Dancille Mukafuraha Captain

Sponsorship secretary                 Education Secretary.



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